Introduction
This policy covers Web
EDI's use of personal information that Web EDI collects when you use
www.webedi.co.uk. The policy also gives you information about cookies;
WebEDI and third parties' use of cookies; and how you may reject such
cookies.
From time to time, you
will be asked to submit personal information about yourself (e.g. name
and email address) in order to receive or use services on our website.
Such services include newsletters, competitions, live chats, message
boards and webedi.co.uk membership.
By entering your
details in the fields requested, you enable Web EDI and its service
providers to provide you with the services you select. Whenever you
provide such personal information, we will treat that information in
accordance with this policy. When using your personal information Web
EDI will act in accordance with current legislation and aim to meet
current Internet best practice.
2. Visitor
Information
During the course of
any visit to webedi.co.uk, the pages you see, along with a short text
file called a 'cookie', are downloaded to your computer. Many websites
do this, because cookies enable website publishers to do useful things
like find out whether the computer (and probably its user) has visited
the website before. This is done on a repeat visit by checking to see,
and finding, the cookie left there on the last visit.
Information supplied by
cookies can help us to provide you with a better online user experience
and assist us to analyse the profile of our visitors. For example: if on
a previous visit you went to our education pages, we might find this out
from your cookie and highlight educational information on your second
and subsequent visits.
Nielsen//Netratings and
SageMetrics, two independent measurement and research companies, gather
non-personal information regarding the visitors to our website on our
behalf using cookies, log file data and code which is embedded on our
website. Web EDI uses this type of information, as with that obtained
from other cookies used on the site, to help it improve the services to
its users. If you wish to reject Nielsen//Netratings' cookie and
SageMetrics' cookie, you can use the process set out below in point 7.
To Totally Opt-Out of Nielsen//Netratings collecting any data regarding
your interaction on webedi.co.uk, use the Opt-Out in their Privacy and
Cookie Policy at
http://www.netratings.com/privacy.jsp?section=leg_scs. To Totally
Opt-Out of SageMetrics collecting any data regarding your interaction on
webedi.co.uk, use the Opt-Out in their Privacy Statements and Policies
at
http://www.sagemetrics.com/ popup-dynamic.asp?pagename=privacy_main.
3. What is a
cookie?
A cookie is a small
amount of data, which often includes an anonymous unique identifier that
is sent to your browser from a website's computer and stored on your
computer's hard drive. Each website can send its own cookie to your
browser if your browser's preferences allow it, but (to protect your
privacy) your browser only permits a web site to access the cookies it
has already sent to you, not the cookies sent to you by other sites.
Many sites do this
whenever a user visits their website in order to track online traffic
flows.
Cookies record
information about your online preferences. Users have the opportunity to
set their computers to accept all cookies, to notify them when a cookie
is issued, or not to receive cookies at any time. The last of these, of
course, means that certain personalised services cannot then be provided
to that user user and accordingly you may not be able to take full
advantage of all of Web EDI.co.uk features. Each browser is different,
so check the "Help" menu of your browser to learn how to change your
cookie preferences.
If you have set your
computer to reject cookies you can still browse webedi.co.uk anonymously
until such time as you wish to register for webedi.co.uk services. For
further information on cookies please visit
http://www.aboutcookies.org.
4. Use and
storage of your personal information
When you supply any
personal information to webedi.co.uk (e.g. for competitions,
webedi.co.uk Community services or webedi.co.uk membership) we have
legal obligations towards you in the way we use those data. We must
collect the information fairly, that is, we must explain how we will use
it (see the notices on particular webpages that let you know why we are
requesting the information) and tell you if we want to pass the
information on to anyone else.
In general, any
information you provide to Web EDI will only be used within Web EDI and
by its agents and service providers. Your information will be disclosed
where we are obliged or permitted by law. Also, if you post or send
offensive, inappropriate or objectionable content anywhere on or to
webedi.co.uk or otherwise engage in any disruptive behaviour on
webedi.co.uk, Web EDI can use whatever information that is available to
it about you to stop such behaviour. This may involve informing relevant
third parties such as your employer, school e-mail/Internet provider and
law enforcement agencies about the content and your behaviour.
We will hold your
personal information on our systems for as long as you use the service
you have requested, and remove it in the event that the purpose has been
met, or, in the case of webedi.co.uk membership you no longer wish to
continue your registration as a webedi.co.uk member. For safety reasons,
however, Web EDI may store messaging transcript data (including message
content, member names, times and dates) arising from the use of
webedi.co.uk Community services such as Connector for a period of six
months. Where personal information is held for people who are not yet
registered but have taken part in other webedi.co.uk services (e.g.
competitions), that information will be held as long as is necessary to
ensure that the service is run smoothly. We will ensure that all
personal information supplied is held securely, in accordance with the
Data Protection Act 1998.
If you are notified on
a webedi.co.uk site that your information may be used to allow Web EDI
to contact you for "service administration purposes", this means that
Web EDI may contact you for a number of purposes related to the service
you have signed up for. For example, we may wish to provide you with
password reminders or notify you that the particular service has been
suspended for maintenance. We will not contact you for promotional
purposes, such as notifying you of improvements to the service or new
services on webedi.co.uk unless you specifically agree to be contacted
for such purposes at the time you submit your information on the site,
or at a later time if you sign up specifically to receive such
promotional information.
5. Access to
your personal information
You have the right to
request a copy of the personal information Web EDI holds about you and
to have any inaccuracies corrected. (We charge £10 for information
requests.)
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